How to do Bookkeeping for a Restaurant Blog

Restaurant bookkeeping

Payroll covers everything from your staff’s salaries, through to their benefits like annual leave, insurance, and federal and state taxes. The end-of-day sales report gives you your sales by day by category, for food, beverages, sales tax. Accounting software aggregates your chart of accounts for you and automatically populates reports with the correct information.

  • This key figure will indicate how efficiently you are controlling your inventory and pricing your items.
  • You should reconcile all bank accounts, credit cards, loans, line of credit and payroll liabilities.
  • While the hospitality sector reopens across North America, owners and operators face a whole new set of challenges.
  • Brandon sees Hone as his opportunity to use his experiences to help restaurants succeed not only financially but holistically.

So is failing to recognize meal discounts or mis-logging sales as revenue. When you enter incorrect information into your books, you’re also skewing financial reports and KPIs. Every employee has a record of their pay, which is included in year-end reports and other financial statements. Account reconciliation proves that you’ve accounted for all transactions – and that the amount of cash in your checking account is actually correct.

The prime cost constitutes a majority of a restaurant’s expenses because it includes all of the food and beverage ingredients, as well as all payroll costs, taxes, and benefits. Updating and reconciling your financial records is a huge part of the restaurant bookkeeping process. Not only will it give you a clearer picture of where your business is heading, but it may be able to help you identify some potential red flags, such as employee theft or major food waste. Ideally, you choose one that’s intuitive and easy-to-use, but that offers a full spectrum of financial reporting and analysis. It’s not solely made for the restaurant industry but has helped many restaurant owners.

The other thing we love about Shogo is the ability to quickly and easily reconcile merchant service deposits. The Shogo journal entry allows you to reconcile your merchant service deposits so you can ensure you are getting all the money you are due. With Shogo, if there are any errors it will hold back the journal entry until you update the accounting mapping.

Prime Cost Calculation in QuickBooks

Once you can anticipate your busy times, you can schedule your staff members accordingly. Point of sale systems are computerized systems that record orders and process payment transactions. These systems are ideal for cash management, processing receipts, running sales reports, and tracking inventory, methods of payment, and labor costs. When choosing a point of sale system, just make sure it ties in and seamlessly integrates with your accounting software.

  • Restaurant bookkeeping is one of the most important aspects of running a restaurant.
  • Some restaurants set up weekly accounting periods while others do it monthly.
  • Restaurant accounting and receipt management software is designed to automate and organize common bookkeeping practices.

This part will give you a comprehensive overview of restaurant accounting tips you should take into consideration when running a restaurant business. The big thing to cover right away is the accounting method which would be suitable for restaurants. According to, restaurants under $1M per year in revenue can choose their own small business accounting method and most often it would be the cash method. Larger restaurants must use the accrual method to comply with the IRS.

How NEXT helps restaurants thrive

Over the years we have expanded our selection of commercial equipment and wholesale supplies to include healthcare, educational, food, beverage, office, parts, hotel, shipping, and industrial supplies. Hire an experienced person or company to handle the complicated and ever-changing local, state, and federal laws surrounding workforce requirements. As a business owner, you won’t have time to keep up with these changes. You must record precise amounts of money for every expense and all revenue. Rounding up or down by a few cents or dollars can add up over the course of a week or month and begin to affect your bottom line. This is a statement of the company’s assets, liabilities and equity.

Restaurant bookkeeping

Depending on your sales volume and the tasks you need help with, your bookkeeper may only work on your records a couple of hours a day or week. Ideally, you’ll want a bookkeeper who is familiar with the restaurant industry. Typically, they’re happy to send their bookkeepers more work if they can accommodate it. Make sure you have a point-of-sale system that easily integrates with that software. Accounts payable is the amount you owe vendors, etc., for the products or services they provide.

Account for all transactions, reconcile all accounts, and generate monthly reports so that you can track and analyze the key elements that indicate how well the restaurant is performing financially. This is one of the best methods to use when dealing with accounts receivable and accounts payable. The cash method would make your restaurant seem profitable while it is actually suffering from losses. With accrual accounting, you record revenue when it’s earned and expenses when they’re billed.

You can use revenue reports as a financial projection tool to anticipate how much revenue you’ll generate in the future. While long-term trend analysis is important, you should also pull revenue reports on a daily and weekly basis. Xero is a cloud-based small business accounting program that’s often considered an alternative to QuickBooks Online.

Why hire a restaurant bookkeeping service

It also offers other affordable monthly plans, and some of them come with free trials. It is an iPad-based POS system built by restaurant owners for restaurant owners. The company’s primary goals are to make managing your restaurant easier, make more money, and deliver a positive experience to your customers.

Since accounting is complicated and the restaurant industry is unique you should choose an accountant expert because they provide in-depth operational analysis of your financials and tax consulting. Restaurant accounting can quickly become too complex for restaurant owners to handle. If you are not confident in your ability or lack the time that’s needed for accurate and thorough bookkeeping, consider hiring an accountant who specializes in that profession. One of the first places to start when handling your restaurant’s accounting is ask other chef’s how they handle their own accounting records. Knowing how a colleague approaches restaurant bookkeeping may provide insight as to how you should address your own books and records. With so much going on, bookkeeping is often overlooked or deferred for a later date.

With the ability to slice, dice, and drill into that historical data, you can identify underlying trends in different datasets. For example, cross-reference sales by menu category to determine the best time to run a half-price appetizer promotion. POS technology allows Restaurant bookkeeping you to see your financial performance in real-time. At any given moment, you peek at your sales-to-labor ratio or determine if sales are meeting historical averages. These financial snapshots give you the power to take action, in real-time with minimal effort.

Restaurant bookkeeping 101

Messing with spreadsheets to forecast sales and generate budgets shouldn’t be one of those items. As your restaurant bookkeeper, Hone is already responsible for recording your data. This historical data is then used to develop sales projections and budgets for costs and expenses. You can create custom sales targets based on your knowledge about future events or change budgets to set tighter targets. Founded in 2015, ZipBooks is simple accounting software that can be used for any industry. It’s not restaurant-specific, so you will need to set up any customizations that you require.

It can also be integrated with over 1,000 other programs, including accounting systems, vendors and inventory companies, and payroll companies. Founded in 2014 as an automated system for invoice processing and accounts payable, Plate IQ is for both beginner and advanced bookkeepers and accountants, as well as small and large establishments. Plate IQ is used by multiple industries, including restaurants, restaurant accounting firms, groceries, and hotels. DAVO was created in 2001 as a way to remedy pain points between the payee and the payor.

Think of bookkeepers like the line cook and a strategic accountant as the chef. The restaurant business simmers with excitement, creativity, and on-the-fly decision-making. Pricing for QuickBooks Online starts at $30 per month and goes up to $200 per month with a 50% discount for the first three months. It offers plans for all types of operations, including sole proprietors, LLCs, partnerships, corporations, and nonprofits. She went with the Daily Summary mode in most cases, although decided to stick to the detailed per transaction sync for some low-transaction volume clients.

There are certain financial statements that should be a part of your restaurant accounting cycle process. Learn how to do bookkeeping for a restaurant, how to set up your books, what to track, and the best practices for restaurant accounting. If you hear someone talk about restaurant bookkeeping, that may only refer to recording transactions in the general ledger.

With such tight profit margins in the restaurant industry it is important to analyze your financial reports on a regular basis. Just to name a few, small business restaurants must keep track of revenue reports, review profit and loss statements, calculate cost of goods sold and cost of labor. New and experienced restaurant owners can use it, whether they’re beginners or experts at accounting and bookkeeping. It can also be integrated with payroll companies or QuickBooks for those who need more thorough accounting services. However, if you need in-depth accounting services, you will need to integrate with QuickBooks or choose another restaurant accounting software. Restaurant bookkeeping services include business bank reconciliations, credit card management, and reconciliation, accounts payable, accounts receivable, sale tax, payroll.

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If you’ve ever been to a restaurant, this is obviously how most of them work. It offers a free option with limited features and paid plans that include more robust features. It can be used by owners with beginner-level accounting knowledge and those with a more advanced understanding of accounting. It can be integrated with your POS and bank and offers payroll services.

Using Plate IQ, restaurant owners, and managers can automate invoices and accounts payable systems all on one platform. It can be used on its own, integrated with other products, or used in combination with other accounting software for restaurants. Good bookkeeping practices are essential for any business, but they’re especially important in the restaurant industry because of the high volume of transactions that occur each day. Keeping accurate records allows you to easily identify areas where you may be overspending or not taking advantage of available savings opportunities and other resources. Restaurant owners have many factors to consider when it comes to restaurant bookkeeping.

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